Vendor Rules and Requirements

General Information

  • All vendor applications must be received by Friday, March 8, 2024. Your booth space will be assigned, and you will be notified of your space when your application is accepted (within 10 days of the event date.) You must provide an email address for notifications.
  • Magnolia Fest reserves the right to determine all vendor placements based on product and market aesthetics.
  • Magnolia Community Services reserves the right to approve or reject any vendors and their products for booth space.
  • You must have had some part in the creative process of the final product that you wish to sell. There is NO reselling of mass-produced merchandise at the Magnolia Fest.
  • All vendors are responsible for the collection of City and State Sales Tax. Magnolia Fest will not collect or pay any taxes.

Application Information

  • You must submit pictures of your work for your work for your application to be considered.
  • It takes 48-72 hours to process your application
  • You will receive an email with the final decision on your application

Hold Harmless and Photo Release

  • Exhibitors agree to allow Magnolia Community Services to use photos or other two-dimensional reproductions of their work for non-commercial purposes, including but not limited to advertising, brochures, media publicity and catalogues or other similar media or publications.
  • All participating exhibitors agree to abide by the guidelines set forth by Magnolia Fest, and to WAIVE, DISCHARGE CLAIMS, AND RELEASE FROM LIABILITY Magnolia Community Services, its board, directors, employees and clients from any and all liability on account of or in any way resulting from Injuries and Damages, even if caused by the negligence of Magnolia Community Services, its board, directors, employees or clients in any way connected with the Magnolia Fest.

Set Up and Removal of Vendors Booths

  • Set up your booth on Saturday, March 29, no earlier than 8:00 am. Vendors should arrive by 9:00 am (latest) on Saturday to ensure your reserved space. The vendor set-up must be completed by 9:30 am on Saturday as gates will be open at 10:00 am
  • Vendors will be allowed 20 minutes to unload their vehicles. At the end of 20 minutes the vendor must move their vehicle before continuing with set-up.
  • Vendor vehicles will only be allowed to drive through the front gates during set up time until 9:15 am. After that time, any late arriving vendors will have to hand carry items on foot. This is a pedestrian and staff safety issue. It is imperative that you begin your set up time with enough time to allow drop off of all your equipment prior to 9:30 am.
  • Parking: After set up is complete, vendors may park their vehicles behind the work centers on campus as directed by parking staff.
  • Vendors agree not to breakdown until the end of the event at 4:00pm

Equipment/Space

  • All event booth/spaces will be located outdoors (on Magnolia’s grounds). Tents are highly recommended. Booth areas will be located on the grass and/or asphalt.
  • Vendors are responsible for any/all necessary display equipment for presentation of artwork/products. Tents, tables, chairs, display racks, tablecloths, signage and a small trash receptable are some of the items vendors will need to provide for their spaces. Vendors will be responsible for all their own set-up and clean-up after the event (pick up and dispose of all trash, etc.). Please bring tent weights in case of wind.
  • All equipment, including any tents or coverings, must fit in the 10 x 10 allotted space.
  • The vendor is responsible for providing change for sales and providing visible pricing for items to be sold. We ask that you place a visible sign with your business/artist name to identify your booth (appropriate for family viewing).
  • Magnolia will not provide wireless or traditional internet service for vendors.
  • All vendors will also be responsible for providing any other items for all transactions.

Rain Information

In the event of rain, the event will move to the NIMS Center on campus. The event will not be cancelled due to rain, but if you choose not to attend, your vendor fee will be converted to a donation.

Cancellation Policy

Cancellations will be accepted no later than 4:30 pm on Friday March 21, 2025. No shows or cancellations after that time will result in vendor fee forfeiture. To cancel, please contact Liz Yager at 504-731-1308 or lizy@mcs-nola.org

The vendor rules & requirements also apply to complimentary sponsor vendor spaces.

Thank you for participating in Magnolia Fest 2025!
If you have any questions, please contact Liz Yager at
504-731-1308 or lizy@mcs-nola.org